ProvenTherapy  ·  Privacy-First Therapist Software

Software that understands therapy work.

Built by a therapist with 30+ years of clinical experience, ProvenTherapy gives private practitioners a calm working environment for clients, appointments, notes, assessments, treatment planning, resources and reflective support — without forcing client data into the cloud.

Now available for counsellors, physiotherapists, speech and language therapists, occupational therapists, social workers, life coaches, and more — with a workspace that adapts to your profession from day one.

Therapists already carry enough. Their software should not become another burden.

Download Free Trial — Windows View Brochure View Plans

Note: ProvenTherapy is digitally signed and verified through Microsoft Azure as a known publisher. Until the app builds up download reputation with Microsoft, Windows SmartScreen may still appear the first time you install it. If it does, click “More Info” and then “Run Anyway” to continue.

Windows available now  ·  Mac version coming soon

ProvenTherapy Dashboard — today's rhythm, clients, accounts, and the week's schedule at a glance
Privacy-First Your records remain on your own device.
Clinically Authored 30+ years of practice distilled into software.
One Annual Fee From €120/year. No monthly bills.
Calm Clinical Workflow Every step follows the natural arc of clinical work.
Reflective Continuity Designed to hold the thread between sessions.

Who it's for

ProvenTherapy adapts to your profession.

Choose your professional profile on first launch and the workspace configures itself — showing only the tools and assessments your discipline actually uses.

🧠
Counsellor / Psychotherapist
Full clinical suite — MSE, mental health assessments, grief programmes, reflective supervision, and resources.
🦴
Physiotherapist
Session notes, treatment plans, appointment management, and wellbeing resources.
🗣️
Speech & Language Therapist
Session notes, SOAP/DAP formats, treatment goals, and client progress tracking.
🤲
Occupational Therapist
Structured goals, session notes, appointment timeline, and outcome tracking.
🫂
Social Worker
Client management, psychosocial assessments, treatment planning, and reflective supervision.
🌱
Life Coach / Wellbeing Practitioner
Goal-focused session notes, appointment management, wellbeing resources, and client progress.
🏥
Other Healthcare Professional
Full feature set available — customise your workspace in Settings to match your practice.

All profiles include the core always-on features: Client Hub, Appointments, Session Notes, Treatment Plans, and Practice Finances. Additional tools appear based on your chosen profession.

Why This Exists

Therapy is complex, human work.
The software should not make it harder.

ProvenTherapy is not ordinary practice management software. It is a therapist working environment — designed from inside real clinical practice to reduce the cognitive weight that accumulates when carrying complex, sensitive work every day.

Most practice software is designed around billing, client portals, or insurance workflows. ProvenTherapy was designed around something different: the therapist, their clients, and the quiet, serious work that happens between them.

Every part of the application — from the Client Hub to the Session Workspace to the Reflective Supervision screen — was shaped by over 30 years of lived clinical experience. Not by a product team looking for a market. By someone who needed it.

Download the ProvenTherapy Brochure

A full overview of the application — features, clinical rationale, and pricing.

View Brochure →
What makes it different
  • ✓
    Local-first by design Client records live in an encrypted database on your own device — not in a cloud platform.
  • ✓
    Therapist-centred workflow The interface follows the natural arc of clinical practice — from intake to session notes to reflection.
  • ✓
    Cognitively light No unnecessary features. No clutter. No steep learning curve. Just the tools that matter.
  • ✓
    Clinically intelligent Structured MSE, validated assessments, treatment goals, and reflective supervision — all built in.
  • ✓
    Built for private practitioners worldwide GDPR-supportive consent records, right-to-erasure, and audit logs. Local-first encrypted storage consistent with HIPAA privacy principles. Designed to the highest international standards for clinical data protection.
  • ✓
    Adapts to your profession Professional profiles for counsellors, physiotherapists, SLTs, OTs, social workers, life coaches, and more. The workspace configures itself from day one.
Clinical Workflow

Designed around how therapists actually work.

Every step in ProvenTherapy follows the natural arc of clinical practice — from first contact to session notes, reflection, goals, outcomes, resources, and finances.

1

Dashboard

Today's rhythm, sessions, unfinished notes, and gentle workload prompts. A calm starting point for each clinical day.

2

New Client Intake

A calm starting point for new clients — contact details, referral information, presenting concerns, consent, and essential records.

3

Client Hub

The therapist's orientation page for each client. A clear clinical overview with key dates, active goals, assessments, fees, attachments, and workflow access.

4

Appointments & Timeline

A longitudinal session timeline where appointments can be created, reviewed, selected, and opened into the focused workspace.

5

Session Workspace

The flagship clinical screen for free text, SOAP, DAP, structured MSE, shared Plan, Pre-session Snapshot, Scribe, Reflection, resources, and Ctrl+S save.

6

Assessments & Outcomes

Validated tools — PHQ-9, GAD-7, DASS-21, CORE-10 and others — with auto-scoring, severity bands, progress charts, and clinical alerts. Shown based on your professional profile settings.

7

Treatment Plan & Goals

Structured goals, reviews, session links, continuity prompts, and clinical planning — held together across the therapeutic relationship.

8

Resources & Programmes

Therapeutic resources and structured programmes that can support continuity and engagement between sessions. Available resources reflect your professional profile settings.

Client Hub

One clear orientation page for every client.

The therapist's home base for each client — key dates, active goals, assessments, fees, and attachments in one calm overview, with one-click access into the Session Workspace.

ProvenTherapy Client Hub — clinical overview with session notes, appointments, assessments, and goals

Client Hub — key dates, active goals, assessments, fees, attachments, and direct access to the Session Workspace.

Appointments & Timeline

A longitudinal view of every client's journey.

Create appointments, track attendance, and open any session directly into the focused workspace — all within a clear, scrollable timeline that holds the full clinical history.

ProvenTherapy Appointments and Timeline screen showing session continuity

Appointments & Timeline — session history, new appointment form, and direct access to the Session Workspace.

The Therapist Support Layer

Supporting the therapist. Not replacing the clinician.

Therapy does not end when the client leaves the room. ProvenTherapy helps therapists hold the thread between sessions — with tools designed for reflection, continuity, and the quiet work that happens between appointments.

Today's Rhythm

A gentle overview of today's schedule, outstanding notes, and active client workload — without pressure or performance metrics.

Pre-Session Snapshot

Before each session opens, a focused summary of the client's recent notes, goals, and last session — so the therapist can arrive prepared, not overwhelmed.

Shared Plan

A living document within the Session Workspace — therapist and client can orient around shared direction, agreed priorities, and current focus areas.

Reflective Supervision

25 structured supervision prompts across five clinical categories — countertransference, formulation, systemic thinking, solution focus, and ethical awareness. Scribe Elite

Session Closure Takeaway

A closing prompt that invites the therapist to record what they are carrying from the session — supporting reflective continuity before the next client arrives.

Continuity Prompts

Gentle flags when goals have not been reviewed recently, when assessments are overdue, or when a treatment plan review is approaching — keeping clinical continuity visible.

On AI in ProvenTherapy: AI features are optional, tier-gated, and designed to reduce cognitive strain — not to replace clinical judgement. The therapist remains the clinician, always. AI support for notes and reflection does not write the clinical record; it supports the practitioner in writing it. External AI processing is governed by therapist-controlled settings and can be restricted to local-only mode.
Clinical Tools

Everything you need to run a thoughtful practice.

Structured clinical tools built into a calm, focused workflow — without unnecessary complexity.

Session Workspace

Multiple note formats, one focused screen

Write session notes in free text, SOAP, or DAP format. Complete a structured Mental State Examination. Record a shared plan. Add reflections. Save instantly with Ctrl+S. All within a single, distraction-free clinical workspace.

  • ✓ Free text — unrestricted narrative notes
  • ✓ SOAP — Subjective / Objective / Assessment / Plan
  • ✓ DAP — Data / Assessment / Plan
  • ✓ Structured Mental State Examination (MSE)
  • ✓ Shared Plan with client
  • ✓ AI Session Scribe — note support (Scribe Premium+)
Finance & Administration

Practice finances without the complexity

Track income and expenses, generate receipts, record session fees, and produce reports for year-end. Everything a sole practitioner needs — without accounting software.

  • ✓ Per-client fee tracking
  • ✓ Receipt generation
  • ✓ Income and expense records
  • ✓ Tax-ready financial summary
  • ✓ Payment status by appointment
Assessments & Outcomes

Validated clinical instruments — included in all plans

Run assessments in-session or send a private link to the client. Scores are calculated automatically. Results are stored locally — no client-identifiable information is included in links sent externally.

🧠 Clinical Assessments
  • PHQ-9 — Patient Health Questionnaire (Depression)
  • GAD-7 — Generalised Anxiety Disorder Scale
  • DASS-21 — Depression, Anxiety & Stress Scale
  • CORE-10 — Clinical Outcomes in Routine Evaluation
  • K10 — Kessler Psychological Distress Scale
  • WHO-5 — WHO Well-Being Index
  • PSS-10 — Perceived Stress Scale
  • PHQ-15 — Somatic Symptom Scale
🌱 Personal Development
  • RSES — Rosenberg Self-Esteem Scale
  • GSES — General Self-Efficacy Scale
  • SWLS — Satisfaction With Life Scale
  • BRS — Brief Resilience Scale
💑 Relationship & Family
  • RAS — Relationship Assessment Scale
  • CSI-4 — Couples Satisfaction Index
  • Family APGAR — Family Functioning Screening
🛡️ Trauma Screening
  • ACE Questionnaire — Adverse Childhood Experiences
  • PC-PTSD-5 — Primary Care PTSD Screen
  • PCL-5 — PTSD Checklist (DSM-5)
📋 How it works
  • Select from 20+ instruments
  • Complete in-session or send to client
  • Auto-score with severity bands
  • Track progress over time with charts
Assessment tools shown are validated for mental health practice. Allied health assessment instruments are in development and will be added in a future update. Your professional profile controls which assessments appear in the app.
Privacy & Security

Your data belongs to you.

Local-first by design. Therapist-controlled by principle.

ProvenTherapy is built around local-first privacy. Your client records are stored in an encrypted database on your own device — not in a cloud-first practice platform.

Optional external features — AI note support, email, calendar sync — remain under therapist control and can be governed through local-only and external-processing settings. Nothing leaves your machine without your explicit action.

This is not a technical afterthought. It is the central architectural decision that shapes every part of the application.

Encrypted local database on your own device
No forced cloud dependence
Local-only mode available
Therapist-controlled external processing
Consent records built in
Audit logs and access controls
Right-to-erasure support
Subject Access Request export
GDPR-supportive tools throughout
Privacy-aware calendar titles
Works fully offline
Manual and automatic backup options
ProvenTherapy biometric Quick Unlock screen — records stay locked to you on your own device

Biometric Quick Unlock — your records stay locked to you, on your own device.

How ProvenTherapy compares

An honest comparison with widely used therapy practice platforms. Information sourced from each provider's public website.

Feature ProvenTherapy SimplePractice TherapyNotes WriteUpp
Annual price (solo) €120–240/yr ~€876/yr ~€828/yr ~£540/yr
Client records on your own device ✓ — — —
Works fully offline ✓ — — —
Privacy-aware calendar titles ✓ — — —
SOAP and DAP structured notes ✓ ✓ ✓ ✓
Structured MSE ✓ — — —
Validated assessments (20+ tools) ✓ Partial ✓ Partial
Assessment auto-scoring ✓ — ✓ Partial
AI-assisted session note support Scribe Premium+ Paid add-on — —
Reflective Supervision ✓ — — —
Goal-to-session progress linkage ✓ — — —
Therapeutic resources library ✓ — — —
30-Day Grief Programme ✓ — — —
GDPR — consent, erasure, audit logs ✓ — — ✓
14-day free trial ✓ ✓ ✓ ✓

Pricing and features correct as of May 2026. SimplePractice based on Essential plan (USD converted). TherapyNotes based on solo clinician plan. WriteUpp based on standard plan (GBP converted). Feature information sourced from each provider's public website. ✓ = available · — = not available or not confirmed.

ProvenTherapy also serves allied health professionals including physiotherapists, speech and language therapists, occupational therapists, and social workers. The comparison above reflects mental health practice management features.

Plans & Pricing

Choose the level of support that fits your practice.

One installer. Three tiers. One annual fee. No monthly bills.

Start with a free 14-day trial. Every Scribe Elite feature unlocked from day one. No credit card, no obligation.

Download Free Trial
Standard Vault
€120 + VAT / year

Everything essential. Nothing cloud-dependent. A secure, local-first clinical records system for therapists and allied health professionals who value privacy over convenience.

  • Client Hub
  • New Client Intake
  • Appointments & Timeline
  • Session Workspace
  • Free Text / SOAP / DAP notes
  • Structured MSE
  • Assessments & Outcomes (20+ tools)
  • Treatment Plan & Goals
  • Resources library (29 resources)
  • Resource emailing to clients
  • Finance module
  • Local encrypted database
  • Manual backup and restore
  • GDPR-supportive tools
  • CalDAV calendar support
  • AI Session Scribe
  • Automated daily backup
  • External drive sync
  • Google Calendar sync
  • Reflective Supervision
Buy Standard Vault
Most Popular
Scribe Premium
€180 + VAT / year

AI-assisted workflow and continuity support. Everything in Standard Vault, plus the AI Session Scribe and enhanced automation for a higher-efficiency clinical workflow.

  • Everything in Standard Vault
  • AI Session Scribe
  • AI note refinement
  • Automated daily backup
  • External drive sync
  • Google Calendar sync
  • Outlook Calendar sync
  • Enhanced continuity workflow
  • Reflective Supervision
  • 30-Day Grief Programme
Buy Scribe Premium
Most Complete
Scribe Elite
€240 + VAT / year

Advanced reflective and longitudinal practice support. Everything in Scribe Premium, plus the full suite of reflective clinical tools.

  • Everything in Scribe Premium
  • Reflective Supervision
  • Pre-Session Snapshot
  • 30-Day Grief Programme
  • Advanced reflective continuity support
  • Longitudinal clinical review
Buy Scribe Elite

The 14-day free trial gives full access to Scribe Elite features. No credit card required.

Plan comparison

Feature Standard Vault Scribe Premium Scribe Elite
Client Hub & Intake✓✓✓
Appointments & Timeline✓✓✓
Session Workspace (Free Text / SOAP / DAP)✓✓✓
Structured MSE✓✓✓
Assessments & Outcomes (20+ tools)✓✓✓
Treatment Plan & Goals✓✓✓
Resources library (29 resources)✓✓✓
Finance module✓✓✓
Local encrypted database✓✓✓
Manual backup and restore✓✓✓
GDPR-supportive tools✓✓✓
CalDAV calendar support✓✓✓
AI Session Scribe—✓✓
AI note refinement—✓✓
Resource emailing to clients✓✓✓
Automated daily backup—✓✓
External drive sync—✓✓
Google Calendar sync—✓✓
Outlook Calendar sync—✓✓
Reflective Supervision——✓
Pre-Session Snapshot——✓
30-Day Grief Programme——✓
Simple Purchase Process

From trial to fully licensed practice

No complicated onboarding. The path from trial to full licence is straightforward.

1

Download and try free for 14 days

One installer, no credit card required. Every Scribe Elite feature is unlocked from the first launch for the full 14 days.

2

Choose your plan when you are ready

Select Standard Vault, Scribe Premium, or Scribe Elite based on your practice needs — at any point during or after your trial.

3

Checkout securely via Polar

Complete your purchase through Polar's secure checkout. Your payment details are handled safely and professionally.

4

Receive your licence key by email

Your licence key arrives in your inbox shortly after purchase. No waiting, no manual approval process.

5

Enter your key and activate

Open the app, enter your licence key, and activate. You are up and running immediately.

Download Free Trial — Windows
Built From Inside the Therapy Room

Written by someone who has sat in the chair.

Dr MG Lazarus
MA · MSW · MBA · PhD  |  CORU Registered (SW003920)

Mental Health Professional  ·  Therapist & Family Support Practitioner  ·  Catholic Deacon  ·  Published Author

Dr Lazarus spent over 30 years working in counselling, mental health, family support, and social work before building ProvenTherapy. He could not find a practice management tool that truly understood the sensitivity and weight of clinical work.

Eventually, he decided to build the kind of system he wished had existed years earlier — one designed around the therapist, not the billing cycle. One that holds the clinical record with the same care a practitioner holds their client.

Contact Dr Lazarus
Dr MG Lazarus, creator of ProvenTherapy
"I finally stopped worrying about where my client data lives."
— Private Practitioner, Ireland
Try It Today — Risk Free

A privacy-first working environment for therapists who take their clinical work seriously.

Fourteen days. Every feature unlocked. No credit card. No obligation. Judge it in your own practice, on your own terms.

Download Free Trial — Windows 📄 Download Brochure

Windows available now  ·  Mac version coming soon

Questions?   mg@proventherapy.com