For Therapists & Private Practitioners

Private Practice Software
Built by a Therapist

Manage clients, appointments, session notes, reminders, receipts, and practice finances from one professional desktop app — designed for private practitioners who value privacy, clarity, and complete control over their client data.

↓ Download Free Trial View Pricing See Features

Before you install: Windows may display a security warning saying "Windows protected your PC." This is normal for independent software from a new publisher. Click "More info" → "Run anyway" to proceed. ProvenTherapy does not connect to any cloud server or upload your data.

14-day free trial · All Elite features · No credit card required  ·  Download Brochure (PDF)

🎁 14-Day Free Trial Available 🔒 Privacy-First — No Cloud Uploads 🧑‍⚕️ Built by a Practising Therapist 🏴󠁧󠁢󠁩󠁥󠁿 GDPR & HIPAA Aware
🎁 Risk-Free Trial

Experience the Full Power of ProvenTherapy
for 14 Days — Completely Free

From the moment you install, you have unrestricted access to every Elite Scribe feature — the AI-assisted note workflow, automatic backups, full client management, and everything in between. No credit card. No commitment. No obligation. Just professional-grade practice software that works from day one.

All Elite Scribe features unlocked 14 days full access No credit card required No obligation whatsoever Windows desktop — instant install 29 authored therapeutic resources included
↓ Download Free Trial Download Product Brochure (PDF)

Windows may show a brief security prompt on first install — click "More info" → "Run anyway" to proceed. This is normal for independent software.

Version 1.4.0 · Windows · No installation of dependencies required

The Practice App That Respects Clinical Work

Your client data stays on your machine. Always.

ProvenTherapy is not generic business software dressed up for healthcare. It is a therapist-focused desktop application built around the actual flow of private practice.

Simple enough to use every day. Structured enough to support professional record-keeping. Secure enough to respect the profound sensitivity of client information. Your notes, sessions, and client details are never uploaded to any cloud server — ever.

  • No unnecessary features. No surveillance. No data leaving your machine.
  • Designed with GDPR and HIPAA awareness for responsible clinical practice.
  • One system for clients, sessions, notes, receipts, and finances.
  • Works fully offline — reliable in any setting, including rural practices.
  • 29 therapeutic resources authored by Dr MG Lazarus — sendable to clients by email from inside the app.
  • Reflective Supervision Assistant — AI-guided clinical reflection after every session (Elite).
Download the Product Brochure

A comprehensive overview of ProvenTherapy — features, pricing, and clinical rationale. Ideal for sharing with colleagues or a practice manager.

↓ Get Brochure (PDF)
ProvenTherapy desktop app — session notes interface
What's Included

Everything you need to run your practice

No fluff. No clutter. Just the tools that matter to private practitioners every single day.

📝

Rich Session Notes

Format clinical notes effortlessly with a focused, distraction-free writer. Keep plans and observations organised exactly how you work.

📂

Digital Filing Cabinet

Attach GP letters, referral forms, and PDF assessments directly to each client's digital file. No more loose paper or scattered folders.

🏷️

Custom Categories

Organise clients by referral type, presenting issue, or session category to track your practice trends and manage your caseload with clarity.

📈

Revenue-Ready Financials

Track every euro. Generate income and expense reports for your tax return in one click — no accountant needed for the essentials.

📅

Appointment Manager

Schedule sessions, track attendance, send reminders, and print receipts instantly from a single, clean interface.

🛡️

One-Click Backup

Secure your entire practice to a USB stick or external drive in seconds. Your backup, your control — no third-party cloud required.

🗂️

Treatment Plans

Structured clinical goals linked to assessment scores and session notes. Track progress session by session with goal-to-session linkage and formal review history.

📚

Therapeutic Resources Library

29 curated resources authored by Dr MG Lazarus — covering anxiety, grief, relationships, assertiveness, sleep, and more. Send any resource directly to a client by email from inside the app.

🪞

Reflective Supervision Assistant ELITE

AI-guided clinical reflection after every session. 25 supervision prompts across five clinical categories — countertransference, formulation, systemic thinking, solution focus, and ethical awareness.

📅

Calendar Sync

Sync appointments to Google Calendar or Apple iCloud with privacy-aware titles — client names never appear in external calendars. CalDAV available on all plans.

🌿

30-Day Grief Journey Programme ELITE

Enrol a client in a structured 30-day grief support programme authored by Dr MG Lazarus. Modules are delivered automatically by email on your chosen schedule — daily, weekly, or fortnightly.

🔒

GDPR Compliance Tools

Consent management, Subject Access Request PDF export, right-to-erasure, audit logs, and data retention notifications — all built in.

📋

Clinical Assessment Tools ELITE

20+ validated assessments — from PHQ-9 to ACE — completed in-session or sent to clients privately. Answers return by email; scores are calculated automatically in seconds.

Elite Scribe Exclusive Feature

Clinical Assessment Tools ELITE

20+ validated clinical assessment instruments, built directly into the app. Run an assessment during any session or send it privately to a client — the score is calculated automatically in seconds.

How it works — three simple steps

📋
Step 1 — Select

Choose any of the 20+ validated instruments directly inside the app.

📤
Step 2 — Complete or Send

In-Session: complete together during the appointment. Send to Client: client receives a private online link — no identifying information included.

⚡
Step 3 — Auto-Score

Client's responses arrive by email. Input them in the app with a few clicks — the score and clinical result are calculated instantly.

🔒

Privacy by design. The questionnaire sent to clients contains no client-identifiable information. Responses return to the therapist by email and are entered into the app manually — keeping the client's identity fully protected at every stage.

🧠 Core Mental Health
  • PHQ-9 — Patient Health Questionnaire (Depression)
  • GAD-7 — Generalised Anxiety Disorder Scale
  • K10 — Kessler Psychological Distress Scale
  • WHO-5 — WHO Well-Being Index
  • PSS-10 — Perceived Stress Scale
  • PHQ-15 — Somatic Symptom Scale
  • DASS-21 — Depression, Anxiety & Stress Scale
💑 Relationship & Family
  • RAS — Relationship Assessment Scale
  • CSI-4 — Couples Satisfaction Index
  • Family APGAR — Family Functioning Screening
🌱 Personal Development
  • RSES — Rosenberg Self-Esteem Scale
  • GSES — General Self-Efficacy Scale
  • SWLS — Satisfaction With Life Scale
  • BRS — Brief Resilience Scale
🛡️ Trauma Screening
  • ACE Questionnaire — Adverse Childhood Experiences
  • PC-PTSD-5 — Primary Care PTSD Screen
  • PCL-5 — PTSD Checklist (DSM-5)

Clinical Assessment Tools are included in the Elite Scribe plan and unlocked during your 14-day free trial.

↓ Try It Free for 14 Days View Pricing
Why Therapists Choose ProvenTherapy

Built for the way you actually work

🔒

Privacy-First by Design

Built for practitioners who want greater control over sensitive client records. Your data stays on your machine — no cloud, no surveillance.

🔄

Real Clinical Workflow

Follows the rhythm of actual therapy work: intake, appointments, documentation, receipts, reminders, and financial tracking.

✅

Simple Enough to Use Daily

No technical background needed. The interface is clear, practical, and designed to reduce friction rather than create it.

🗂️

Everything in One Place

Stop juggling separate tools for notes, appointments, receipts, and records. Manage your entire practice from one system.

🌱

Made for Private Practitioners

Especially well-suited to solo therapists and small practices — structure, clarity, and control without unnecessary complexity.

🧪

Tested in Real Practice

Developed in real counselling contexts with real clients, by a practising therapist with over 30 years of clinical experience.

📚

Authored Clinical Resources

29 therapeutic resources written by Dr MG Lazarus, drawn from three published books. Send any resource to a client by email directly from the session notes screen.

🪞

Supports Reflective Practice

The Reflective Supervision Assistant guides you through 25 clinical prompts after each session — supporting your professional development between supervision appointments.

"I finally stopped worrying about where my client data lives."
— Private Practitioner, Ireland
Ideal For

Who is ProvenTherapy built for?

The ProvenTherapy App is the right tool for:

  • Private therapists who want secure record-keeping without the cloud
  • Solo practitioners who need financial records and tax-ready reports
  • Rural or offline therapists working without reliable internet
  • Trauma-informed or faith-based practitioners who value confidentiality
  • Clinics and sole traders who value clarity, control, and compliance
  • Physiotherapists, speech & language therapists, and other clinicians
About the Creator

Built by someone who has sat in the chair

ProvenTherapy was created by Dr MG Lazarus — a Senior Mental Health Social Worker (CORU Registered), Catholic Deacon, and published author with over 30 years of clinical experience in mental health and therapeutic services.

Every feature was developed entirely with the clinician's workflow in mind. No fluff, no clutter, no technical jargon — just straightforward tools that support your clinical practice without distracting from it.

Contact Dr Lazarus
Pricing

A powerful tool for the price of one CPD

Choose the plan that fits your practice. Both are available to try free for 14 days.

Not ready to commit? That's completely fine. Download the free trial and explore every Elite Scribe feature for 14 days — no credit card required, no obligation, no time pressure.

↓ Download Free Trial
Premium
€120 + VAT / year

A strong, privacy-first desktop practice system for therapists who want the essential tools to run their private practice with confidence.

  • Client record management
  • Appointment scheduling
  • Session notes and treatment plans
  • Receipts and appointment administration
  • Appointment reminders
  • Income and expense tracking
  • Manual backup and restore
  • Secure desktop workflow
  • Therapist-friendly interface
  • Treatment plans with goal tracking
  • Therapeutic resources library (29 resources)
  • Calendar sync (CalDAV / Apple iCloud)
  • GDPR compliance tools
  • AI-assisted scribe workflow
  • Automatic daily backup
  • Rolling backup history
Buy Premium
Most Complete
Elite Scribe
€240 + VAT / year

Everything in Premium, plus advanced features for therapists who want more automation and a higher-efficiency workflow. Ideal for higher caseloads.

  • Everything in Premium
  • AI-assisted clinical note refinement
  • Professional headings and formatting
  • Advanced scribe and note-assistance workflow
  • Automatic daily local backup
  • Rolling backup history
  • Enhanced productivity features
  • 20+ validated clinical assessment tools NEW
  • Google Calendar sync (OAuth)
  • Reflective Supervision Assistant
  • 30-Day Grief Journey Programme
  • External drive weekly backup sync
Buy Elite Scribe

Premium vs Elite Scribe — feature comparison

Feature Premium Elite Scribe
Client management✓✓
Appointment scheduling✓✓
Session notes and plans✓✓
Receipts✓✓
Appointment reminders✓✓
Income and expense tracking✓✓
Manual backup & restore✓✓
AI-assisted scribe workflow—✓
Automatic daily backup—✓
Rolling backup history—✓
Advanced productivity features—✓
Clinical Assessment Tools (20+ validated instruments)—✓
Treatment plans with goal tracking✓✓
Therapeutic resources library (29 resources)✓✓
Calendar sync — CalDAV / Apple iCloud✓✓
Google Calendar sync (OAuth)—✓
GDPR compliance tools✓✓
Reflective Supervision Assistant—✓
30-Day Grief Journey Programme—✓
External drive weekly backup sync—✓

How ProvenTherapy compares with other platforms

An honest comparison with the most widely used therapy practice management platforms. All information sourced from each provider's public website.

Feature ProvenTherapy SimplePractice TherapyNotes WriteUpp
Annual price (solo) €120–240/yr ~€876/yr ~€828/yr ~£540/yr
Offline-first — no internet required ✓ — — —
Data stored on your own device ✓ — — —
Client names never sent to calendar apps ✓ — — —
AI transcription with PHI scrubbing ✓ — — —
GDPR — DPC registration field ✓ — — ✓
SOAP and DAP structured notes ✓ ✓ ✓ ✓
AI session note transcription ✓ Paid add-on — —
Reflective supervision assistant ✓ — — —
Validated assessments (20+ tools) ✓ Partial ✓ Partial
Assessment auto-scoring ✓ — ✓ Partial
Goal-to-session progress linkage ✓ — — —
Apple iCloud / CalDAV universal sync ✓ — — —
Privacy-aware calendar titles ✓ — — —
Therapeutic resources library ✓ — — —
30-Day Grief Journey Programme ✓ — — —
Encrypted local database (AES-256) ✓ — — —
Post-restore integrity verification ✓ — — —
Biometric login (Windows Hello) ✓ — — —
14-day free trial ✓ ✓ ✓ ✓

Pricing and features correct as of April 2026. SimplePractice based on Essential plan (USD converted). TherapyNotes based on solo clinician plan. WriteUpp based on standard plan (GBP converted). Feature information sourced from each provider's public website. ✓ = available · — = not available

Simple Purchase Process

How it works — from trial to full licence

No complicated onboarding. The path from trial to fully licensed practice is straightforward.

1

Download and try free for 14 days

Install the trial — no credit card, no registration required. Every Elite Scribe feature is unlocked from the first launch.

2

Choose your plan when you're ready

Select Premium or Elite Scribe based on your practice needs, at any point during or after your trial.

3

Checkout securely via Polar

Complete your purchase through Polar's secure checkout. Your financial details are handled safely and professionally.

4

Receive your licence key by email

Your licence key arrives in your inbox shortly after purchase. No waiting, no manual approval process.

5

Enter your key and activate

Open the app, enter your licence key, and activate the full version. You're up and running immediately.

↓ Start with the Free Trial
Try It Today — Risk Free

This isn't just software — it's a partner in your therapeutic journey.

Experience the full ProvenTherapy Elite Scribe feature set for 14 days, completely free. No credit card. No commitment. No obligation — just professional-grade practice tools that you can judge for yourself.

↓ Download Free Trial (v1.4.0) 📄 Download Brochure (PDF)

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